Quick Sale Help

A Complete Business ERP Software that caters to every need of modern day business tycoons. Designed to help you eliminate all the complexities in business automation like organizing your Financial Accounts, Powerful Inventory Control, Label Printing, Cheque Printing, Illustrative Log Book, Window Based / DOS Based Printing, With Inventory / Without Inventory Accounting, User-definable Optional Fields in Masters and Vouchers, Export Facility for each report to MS Word, Excel, PDF, Wordpad, HTML, SMS Plugin, Unlimited Fully Configurable Invoice Formats, Multi Company management, Intelligent Outstanding Analysis.

This means you will not have to spend your valuable time sweating over details of any inventory related or accounting related issue. With “Business ERP”, you need to ensure the accuracy while keying in your invoices, thereafter all documents, reports and statements will be generated automatically. Provides upto date information at your fingertips, keeping you better informed, helping you make quicker business decisions.

Our Business ERP Software is a new generation user-friendly software, which can be used and installed without any prior knowledge of accounting or software training. The new Release has been considerably enhanced with new features like increased security, more user friendly, Windows Vista compatible, etc. without any compromise on the fundamental principle to keep it the Simplest, Easiest and Reliable software for Billing, Stock Management & Accounting.

Our software also changes the concept of an Inventory and Accounting Software with its Simplicity and Easy Customization of Invoices, Easy Export of Reports to Excel, Simple Masters creation, Dual Menu, User friendly Edit Window, Barcode Processing, Drill downs, Windows GUI, Quick search for all Vouchers, short cut keys for easy work process, built in Quick Reference & Help, etc. It has opened
new possibilities for Inventory and Accounting and can be used by all segments of business like General Traders, Distributors, Super Markets, Electrical and Electronic shops, Computer Dealers, Retail and Hardware shops, CD & Bookshops, Accountants, Sales Tax practitioners, etc.

Financial Accounts: Maintains all books of Accounts (Day Book, Ledger, Cash Book, Log Book, Collection Sheet, Payment / Receipt Registers, Profit & Loss Account upto Balance Sheet), Bill-wise Outstanding with Due Date, Interest Calculation.

Statutory Reports: Depreciation Chart as Per Income Tax Act., Complete VAT Reports With E-Filing, Vat Registers and Summaries, Stock Summary report for Banks, C-Form, F-Form Issue Registers and receivables analysis, Bank Interest Rechecking.

Inventory: Stock Status, Inventory Register, Stock Valuation on Multiple Methods, Group Wise, Item Wise, City Wise Summaries of Sales and Purchases.

Billing : User-Configurable Invoicing, Use Plain / Pre-printed Stationery , Use Fonts, Colors, Lines & Logos , Option to Print Outer Box, Horizontal & Vertical Lines, Print on any paper size A4, Letter, Legal, Slip Size, Postcard size or your own customized size.

Unique Features Call recorder module for service and enquiry handling, Import data from Tally and Busy, Replacement module , Schedule reminder . Fast Serial No.s tracking, 7 Days Auto Backup utility, Easy Bank Entry (No need to learn Journal and Contra entries), Profitability Analysis, Daily Analysis, Bill wise Collection Register. Print Barcode Labels. Print Customer Address Book, Partywise Discount & Rates Setting

Protective & Powerful
Multi Company Accounting, Multiple Financial Years, Automatic Carrying of Accounts, Items and other administrative masters to next financial year, Multi User Environment, Password Protected with Configurable User Rights, Automatic 7 Days Backup Facility Flexible Flexible Stock Management, Flexible Pricing Structure, Multi Vat Invoicing, Option of Vat Inclusive / Exclusive Pricing, Flexible Voucher Numbering System, Flexible Price Structure, Import Accounts, Items, Purchase Invoices From Excel Sheets. Export Sales Invoice to Excel Sheet. User Friendly Interface Completely Codeless, Fully menu Driven, Shortcut Keys, Unique Methodology in every transaction,

No Need to Learn Business ERP has been developed in the way that there is no need to learn even the ABC of Computers or Accounts. Entry Screens are like Fill in the Blanks and user has to just input the data in boxes given. Even a layman without any basic knowledge of Accounts or computers can operate it without any hassle.

There are multiple trades in the market like Computers, Electronics, Electricals, Mobiles, General Store, Commission agents etc. In every trade, businessmen need to manage their operations like stock and inventory, Sale/Purchase, Billing, Accounting in a very systematic and organized way and manually managing everything on registers becomes quite difficult. Business ERP is a user friendly software in which businessmen can manage their daily business transactions, availability and shortage of stock and get a clear picture of Profit/Loss at the end of the financial year.

With “Business ERP”, you need to ensure the accuracy while keying in your invoices, thereafter all documents, reports and statements will be generated automatically.

SELECT COMPANY

All the created Companies are shown here. Double-click on the company you want to login.

We can create unlimited no. of Companies in this software. Suppose a businessman has multiple computer shops and he wants to keep their data in separate Company, then he can create multiple Companies. He can store his business data anywhere he wants and can take timely backup of data. Financial Year can be changed automatically. Business ERP is a user-friendly software and very simple to use. Let’s see how to use Business ERP.

Few options are given in SELECT COMPANY window.

1. CREATE A NEW COMPANY

Type all the details like Address, Contact, Registration, Licensing, Financial Year etc.

Type them accurately as they will reflect in all the bills.

The option “Copy Masters From An Existing Company” copies all the master fields from an existing to a new Company.

User Name 1 Password 0 .By default, User Name and Password is set to ‘1’. Change it if you wish.

Click Create Company to save all the details of a New Company.

Click OK and login to newly created Company.

2. SET DATABASE PATH

The Database Path will be displayed in the box. Press F2 to change Data Path Manually or F3 to browse folder.

Click “Apply” to apply the settings otherwise click “Close”.

3. BACKUP MY DATA

4. CHANGE FINANCIAL YEAR

All the balances of the previous financial year will be transferred to next financial year. The closing balances of previous year become opening balances of next year.

Login to enter into Company operations.

In this main window, there are various options and menus to perform all the business operations.

CREATE ACCOUNT HEADS

As we know that lot of transactions takes place in a business organization. To recognize the various transactions, the account heads are created. Account head is a name under which particular types of transactions are recorded. For eg. all the transactions related to Cash are recorded under Cash A/c; expenses are recorded under Expenses head.

So, we’ll see how to create Account Heads

Click on Account option in the right side menu or top menu on the above screen. We see the list of all the created account heads in Address Book.

Click on “New” to create new account. Type all the details accurately. There is a good thing in VAT No. option that the user cannot enter more than 11 digits in the field.

Click on “Save” to save the account details. “List of Accounts” shows the list of all the accounts created.

Definition of Some Terms (May be of your interest)

Account Name Here you can enter the name of the Ledger.

Print Name By default, the name entered in the "Account name” data field is displayed as Print Name. You can change the print name or leave this data field blank if you do not want any name to appear on the Reports.

Group Select the appropriate Group from the list that appears when you enter text in the Group data field. You can also create new Group here.

Opening Balance Enter the opening balance of the Account in this data field.

Dr/Cr Here you can select whether opening balance is Dr. Balance (Receivable) or Cr. balance (Payable)

Address, Address2

Enter the Address of the Ledger in this data field. This data field is active when Ledger Group is Sundry Debtors/Creditors, Bank Account, Capital account.

City Select the city from the list that appears when you enter text in the city data field. You can also create new city.

Phone In this data field you can fill the phone no / Mobile No.

 VAT No.

Enter 11 Digit VAT No. / TIN No. (Tax Payer's Identiification No.)

CST No.

Enter CST No. of Party

IT PAN

TDS Category

TDS Applicable

If TDS is applicable on this particular account, click the TDS Applicable data field.

TDS Category

Select the appropriate TDS Category from the list that appears when you enter text in the data field.

You can enter the appropriate information in the data fields as per your requirement. After you have entered the appropriate information in all the data fields, click the Save button to save the new Account information. If you do not want to create a new Account then click the Cancel button. If you want to edit data entered in any Account then select the Account that you want to modify and double click on that particular account displayed in the list. You can change the name, alias and so on of the Account. With this, you can make
modifications in the Account details as per your requirement. The same window which appears at the time of creating new Account will appear.

Double click on any Account Head in Address Book window to Delete There are other useful options on Address Book. Select all the Account Heads using “Select All” option.

These are Sort Options which allow us to arrange the records in any order we want. Birthdays allow us to remind those people whose Birthdays and Anniversaries comes in a particular period.

Select Dates and click Birthdays or Anniversaries. Click SMS to send wishes to your associates. Click Excel to export the list into MS Excel.

Take your business in your pocket while you are on the move. See all customer’s ledger, complete outstanding, bill-by-bill balance, Birthday/Anniversary reminders and much more using your Android Mobile.

ID-Card Print Address labels for correspondence. Check the Account record and click on ID-Card. Send SMS We can send any information we want to our dealers, customers, suppliers etc through SMS facility in this software. Type the message and click Send SMS as shown above. There is an import and export facility in this software through which we can send and retrieve data to and from MS-Excel.

When we click on Export , we get following message.

Clicking on Import shows following screen. Click on “Select” to select an Excel file to be imported. Type No. of Entries to be imported and click on Import Data.

CREATING ITEMS

Multiple items can be created like, in case of computers, the items will be monitors, peripherals, other parts.

Click on Items on the right side menu or Masters Menu.

Type all the details of item like Item Name, Short Name, Tax Slab, Company, Group, Primary Unit, Price etc.

Brief description of all the fields “ITEM ENTRY” screen. “Item Name” is the name of the item to identify it. “Short Name” is the code to represent the item.

A businessman has to pay tax on every item. So he has select a Tax Slab. We can create our tax slab by pressing F3 or click on “+”

Select the Company to which the item belongs. Press F3 or click on “+” to add Company.

It is optional. Put the item under a group. For eg. Monitor, keyboard, mouse comes under Peripherals Group.

Every item is measured in a unit. There can be multiple units for a single item. For eg. Wireless Keyboard comes in boxes and each box has 5 keyboards so the two units- Box (Primary Unit) and Pcs.(Alternate Unit) are used. Add more units by pressing F3 or “+” Click on “Save” to save the details.

Click on “List” to see the list of all items.

There are search options below to search for any items in the list. Search by ItemName or Company or Barcode and click OK to get the list based on search criteria.

Click on Print to print the list of items.

and Import are same as explained above.

SALE OF ITEMS

Whenever a customer comes to us and we sell some goods to him, we make a Sale bill. To make Sale Bill entry, Click on Sale option on right side menu of main window or Entries menu. As a Shortcut you can press Ctrl + S. The first screen you get shows all the Sale bills in a particular period and their details. You will see which items you have sold to which party and the amount of the bill, whether the bill is of Cash or Credit. Other Charges are also shown.

Click New to create new Sale Bill.

There can be credit/cash sale. Select date on which the Sale Bill is made. We can make the Date settings in options also; software will pick the date by default – Current date, max date or Last Voucher date. You will see the associated day also above the Date field after picking date.

Terms of sale – credit/cash.

Cash Sale – Customer came, bought items and paid the bill amount. In this case, we do not need to maintain Party’s ledger, but you will show the Sale in VAT Reports.

Credit Sale – Customer came, bought items on credit and did not make any payment yet. In this case, we will maintain Party’s ledger and show the Sale in VAT Reports.

Select Party to whom we are selling items. As we move on a Party name, software shows Customer’s photograph so that the operator sitting on the counter can recognize the customer. There is “+” and pencil sign next to Party Name. We can make new Customer by clicking on “+” sign and to make any changes in Customer’s account, click on pencil sign. Also, we can press ‘F3’ to make new

Customer and press ‘F1’ to edit Customer’s account. As we select Party Name, software shows the snapshot of the Party details on the screen. Its Ledger Balance, Credit Limit, Total Sales, VAT No., Mobile No., all the Bills due etc.

Select Sale Type – CST Sale, Retail Invoice or VAT Invoice. Sale Type means whether the sale is done local or out of state. In Local Sale, we have two options – VAT Invoice and Retail Invoice. Sometimes, we get query as to which type of Invoice we should make. In the case when sale is done as B2B means Business to Business in which both you and your customer have VAT No., then we will make VAT Invoice so that later on, Customer can claim VAT amount charged from him as Input Tax Credit (ITC). When your Customer is Walk-in or end user who does not have VAT No., then we will make Retail Invoice. If the Customer is out of state and whether he has VAT No. or not, then we will make CST Sale.

We can add or modify sale types using “+” or pencil sign. Business ERP Software is very intelligent as it automatically see whether Invoice should be made as VAT, Retail or CST based on Party to whom sale is made. We just need to mention Sale Type while creating Party’s account and software will automatically select Sale Type.

Voucher No., Bill No and Due Date are generated automatically. We can see that there is a prefix with Bill No. like VI (VAT Invoice). If Sale Type would be Retail Invoice, Bill No. would be RI. We can set this prefix in Options menu as some parties make Bill according to series.

Due Date is when the Bill payment is due to be made. By default, software will take Due date as same as Bill date. While creating Party’s account, if we had mentioned ‘Credit Days for Sale’, then Due date would be made by adding those no. of days to Bill Date. We can change the Due Date manually also. Software will inform about the payments which are due to some parties.

Enter other details like Item Name. Item Name fields will show all the items we created before. To add or modify items, click “+” or pencil sign. Select Item from the list of items. If number of items are many, we can also search items alphabetically, by Item’s short name(Short name is specified while creating item), using wild card(%) like ‘%vita’ will show all items ending with ‘vita’ or using barcode.

As we select Item Name, software shows all its details like its Company Name, VAT%, Price details, how much stock is available etc.

As we select Batch No. the details related to selected Batch are displayed in yellow screen like Item belonging to selected batch No. previously sold to this party, Other Parties and Last Purchase for this item. Sale Price = The price of the item which is finally set to be sold. MRP = It is manufacturer’s calculated price that is the highest price that can be charged for a product sold. Basic Price = Price at which the items are bought from the manufacturer. Purchase Price = Price which costs a buyer in purchasing items. This price includes all the extra charges incurred in buying items like labour, freight etc. Minimum Sale Price = The minimum price at which an item can be sold. Suppose, Customer comes and starts bargaining with the operator while purchasing an item and asks him to sell the item at less rate than Sale Price so in that case, operator knows at what minimum price we can sell items to Customer. Self Value = The value of item according to our evaluation. What is the value of this item in our stock? Last = At what price we have sold this item last time to the customer? Avg P.P (Average Purchase Price) = It is the Average price of item purchased in multiple bills.

Next is Batch. Select the Batch and we’ll get yellow screen as below which shows the details of Item previously sold to this party, other parties and Last Purchase Record for this item.

To create new Batch, press ‘F3’ and we get the screen as below to fill the detail of new Batch.

After creating Batch, fill in other information of item like Quantity (Primary Unit), Quantity (Alternate Unit), Free Quantity if we are giving any free item with sold item, Sale Price, select unit. Basic Amount will be calculated automatically.

Type Discount % and press Enter key. Discount Amount will be calculated automatically. Press Enter and we will see a small screen showing other Discounts if we have made other Discounts settings.

Other Charges

Sometimes there are extra charges on Bill like Freight and Forwarding charges, Labour, Insurance etc. To go to Charges screen, click on “Charges” or press “Spacebar” key thrice on Item Name field.

Select Charges Head and type its amount and click “Add Item”. To add new charges head, click on “+” and add new one.

Click on “Save” and save Charges Head. This way, we can add as many charges head we can and make charges entry.

In the Sale Entry screen, there is an option to attach documents.

1. Attach – Attach any document like any file or photo by clicking on this button. 1. Click Add to add any document. Title shows the name of document. File Name & Path shows the complete path of the file. Click See to open the file. Click Go to go to the location of the file. Click Del to delete the document from attachments.

2. At the bottom of the Sale window, shows the total no. of items purchased, total cost, other charges, tax, discount etc.

Click on Save to save the sale entry for the selected date.

Click on Print to print all the details. Select among the different options to print. There are many formats of Bill given. We can choose among those formats and print our Bill.

Click OK. The Bill shows below.

Input Tax Credit - Input refers to the goods purchased by a dealer for resale or for further manufacturing, processing, or packing of good manufactured by the dealer. Thus, Input tax is the tax paid on the purchase of goods (inputs) by a dealer and on purchase of raw materials by a manufacturer. Further, Input tax credit (ITC) refers to the tax paid by a dealer on purchase of goods from VAT registered dealers.

The significance of ITC is that the dealer can deduct ITC from the tax collected on sales and then pay/receive the balance amount to the government accordingly.

To reiterate, Input Tax Credit is the input tax paid on purchases of goods from within the state during the tax period from VAT registered dealers that are used:

1. For sales within the state / inter-state sale or export out of India.

2. As Raw Material or Capital Goods in manufacturing or processing of goods other than those exempt from tax under this Act.

3. For use as containers for packing of goods other than those exempt from tax

We’ll see all our Sale bills which are created.

To delete or modify any Sale Bill, select the bill record and click Delete or make changes and click Update.

Voucher Numbering

We can set Voucher Numbering according to our choice.

Select Voucher Type. Voucher Numbering box shows ‘Daily’ which was previously set. Click ‘Change’ button to change Voucher Numbering setting.

Discount Settings

Customer asks,

Q. Apart from Discount%, I want to give cash discount (C.D.), Trade Discount (T.D.) or any other discount like VAN Subsidy, quantity discount, scheme etc. VAT should be calculated on final value after all these discounts. Can I manage these discounts? Answer. Yes. You can apply upto five additional discounts like C.D., T.D., or any other discount heading. Business ERP software gives you facility to configure yourself Discount Headings as per your requirement. There can be multiple Discount setting in this software. We can give multiple discounts to a customer. To make Discount settings, go to Utilities->Discount Setting.

Click Add to add Discount Setting.

Select transaction for the Discount to be Applicable On. As soon as you select transaction, Sale Types will be shown.

Select Sale Type and click on cheque box ‘Create 1st Discount Head’ and other Discount Heads. Fill up the entries.

Click ‘Save’ to save the Discount settings.

After Discount Amount, Tax Amount and Net Value will be automatically generated. We may also have to pay other charges while selling items.

Party wise rate Settings

Customer asks,

Q. Sometimes, I want to charge different rates to different parties. In that case, can I make Party wise rate setting?

Answer. Yes. You can charge different rates to different parties. To make Party wise rate settings, Go to Utilities - > Party wise rates

Click ‘New’ to create new Rate setting.

Click ‘Save’ to save Rate settings.

Import Rate list from MS-Excel.

Export rate list to MS-Excel.

Print Rate List

The list shows as below.

Delete and Copy the rate setting.

Party and Company wise Discount

Round Off Net Amount after each item entry

To make Round off setting, go to Utilities ->Options

We’ll get Options Screen.

Double-click item entry for ‘Mouse’ and keep pressing ‘Enter’ key in the fields. The amount will be rounded off.

Agent Management in Sale Entry

We can make sale transaction through an agent or broker. For this, we’ll create Agent account and make sale entry through an agent. Let’s see how. First of all, we’ll make settings in Options.

While making sale entry, as soon as we press ‘Enter’ on ‘Due Date’ field, a small window comes as shown below.

After creating a Sale bill for the sale made through an agent, we can see Sale Register to find all the sales made through that agent.

EMI Maintenance

Many trades in the market are providing goods on Installments (EMI) to customer.

They wish to maintain Inventory as well as EMI Records.

Let’s see how to maintain EMI records.

Application of EMI in following Markets :-

1. Electronics & communications

 T.V., Fridge, Washing Machine Dealers / Distributors

 Mobiles Dealers

 Computer Hardware Dealers

 LCD Screen Dealers

 Camera Shops

2. Automobile Dealers

 Two Wheelers / Three Wheelers

 Cycle Dealers

3. Furniture House

 R.O. Filters Dealers / Stockiest

 Invertors & Battery Dealers.

To enable EMI option, go to Utilities - > Options

Enable an option ‘Maintain Bill-by-Bill balance’ in Party’s Account.

Now, make Sale Bill entry. Click on EMI tab and make EMI entries.


Show Item’s last price and last transaction window automatically at each item Entry in Sale Bill

Customer asks,

Q. Can I know at what price I sold the item last time to that party so that next time, if I’ve to sell items to that party, I come to know at what price I sold items to that party last time? Also, can I see the last transaction details while entering the Sale Bill?

Answer. Yes, we can see Item’s last price by set that option ON.

Quick ERP: 5 Great Things in Sale Entry

Speed Assistant: Party’ Information in a nutshell

Works as your personal assistant; Your Guide.

Customize Yourself; Configure Additional Fields

Configure Upto 5 Additional Discounts before Vat

e.g. Cash Discount, Trade Discount, Scheme, Subsidy, etc.
Very useful for FMCG Agencies, Wholesalers, Spare Part Dealers etc.

Convert Pending Challans to Bill

Attachments

As the word ‘Attachment’, No. of users require to integrate their documents like delivery receipt after sale, Payment receipt after payment, Customer Photo, Video etc.

In Business ERP 7.0, Using attachment facility we can attach unlimited no. of documents, PDF, JPG, Excel, Video or PPT Files.

SALE CHALLAN

When customer purchases some items from us multiple times in a day, we do not create separate bills for those Sales rather we create Sale Challans and at the end of the day or month, we convert those pending Sale Challans into Sale Bills. Let’s see how to make Sale Challan entry and how to convert Sale Challan into Sale Bill.

Click on Sale Challan on the right side menu of main window or in Entries menu.

This way, let’s create second Challan.

Here, we have two challans we have created for the day.

Now, let’s convert Sale Challans into Sale Bill.

There are multiple formats we can select while giving print command. Select any format and print the bill.

Let’s see all Sale bills. Click on Sale in Entries menu.

Click Sale Challan in Entries menu. Choose to see Pending, Clear or all challans.

SALE ORDER

Sale Order is made when a businessman gets the order from Customers for the items to be sold to them. Then, businessman sends those items to customer against that order and generates a Sale bill for those items.

Let’s see how to create a Sale Order.

Click on Sale Order in Entries menu.

All the options are same as Sale bill as shown in the screen below.

Now, let’s convert Sale Order into Sale bill means the businessman has sent the items to customer which he ordered.

Go to Sale bill screen. Create a new Sale bill.

Save the above bill and print it.

SALE RETURN CHALLAN

A businessman sell items to his Customers and sometimes, customers needs to return few items which they had purchased, due to some reasons like breakage or wrong item received on a condition that these items will be adjusted when they will get their next purchase. In that case, businessman creates Sale Return Challan for the items to be returned.

Sale Return Challan Items can be adjusted in Sale Bill as well as Sale Return. Click on Sale Return Challan in Entries menu.

Enter all the details of the items returned by customer.

After saving, print Sale Return Challan.

Sale Return Challan and its Duplicate Copy shows as below.

CONVERSION OF SALE RETURN CHALLAN INTO SALE BILL

If customer wants the amount of the returned items to be adjusted in the amount of the items he wants to purchase now, then create Sale Bill. Pending Sale Return Challans will be reflected in Sale Bill.

Click on Sale in Entries menu.

Select all the Pending Sale return Challans you wish to convert to bill.

After saving, print the bill.

Create Sale Return Bill if customer has sent back the items to be returned and want the paid amount of returned items back.

Save Sale Return bill and print it.

PURCHASE ITEMS

Purchase means Stock IN. Any businessman needs to purchase items from suppliers if there is shortage. He needs to make daily purchase entry of each item to maintain proper stock and accounts. Using Business ERP software, there is no need to learn basics of Accounting or Computers. Very easy entry, just fill in the blanks.

Click on Purchase option on the right side menu or Entries menu.

Enter Date. Weekday will automatically be displayed above date.

Select Terms of Purchase. There can be credit/cash purchase.

Select Party from whom items are purchased.

Select Purchase type. There are three types of purchase –

CST Purchase – When we purchase items from out of state Supplier.

Retail Invoice –

VAT Invoice – When we purchase items from Supplier who is within our state and we both have VAT No.

Voucher No. and Bill No. comes automatically. Due date comes automatically. Due date = Bill date + Credit days of Purchase

There may be some charges incurred on purchase made like freight and forwarding charges, labour, insurance etc. We can go to Charges screen by clicking on ‘Charges’ tab or pressing ‘Spacebar’ key three times while the cursor is on Items field.

Select Charges Head, type its amount and click ‘Add Item’.

All the numbered options are described below.

1. Bills – Click this button to print all the bills directly without showing you its preview.

2. Slips – Shows bill details in small slips shown as below.

3. Sheet – Shows bill details in the form of a sheet.

4. Export – exports the bill details with all its item details in Excel file as shown below.

5. Import – We can import any file containing all the bill details by browsing through the files.

6. Excel – It shows bill information briefly in Excel file.

You can make purchase entries of all the items like this.

Above details will be shown automatically based on the values we specified while creating items.

Click on   Save to save the purchase entry for the selected date.

To delete any entry, select the record and click Delete

Click on   Print to print all the details. Select among the different options to print.

Click OK . The report shows below.

Click on Attach if we want to attach any document.

Click Add to add any document. Title shows the name of document. File Name & Path shows the complete path of the file.

Click See to open the file.

Click Go to go to the location of the file.

Click Del to delete the document from attachments.

At the bottom of the purchase window, shows the total no. of items purchased, total cost, other charges, tax, discount etc.

These buttons shows first, previous, next and last record.

List of Purchase Bills

 Click on Purchase option on right menu of main window. It shows all the purchase bills and their details.

Click on Sheet to print the invoice sheet.

Click Export to send the bill details to MS-Excel.

Click Import to import data from MS-Excel to software.

To send the main bill to Excel, select the bill and click Excel

PURCHASE CHALLAN

If we purchase items multiple times in a day from a Supplier, we create Purchase Challans as many times we purchase items in a day rather than creating separate bills for each purchase. Then, we can convert those Purchase Challans for a day into a Purchase bill.

Enter all the details. All the options are same as Purchase Bill.

Double click the Bill record to make any changes and to remove its entry. We can attach files also to the bill record.

CREATING PURCHASE ORDER AND CONVERSION OF ORDER INTO BILL

Select Purchase Type as VAT, Invoice, Retail Invoice or CST Purchase. Voucher No. and Bill No. comes automatically.

Conversion of Purchase Order into Bill

PURCHASE RETURN CHALLAN

If we return some items multiple times in a day to the Supplier, we create separate Purchase Return Challans each time and then at the end of the day, convert those Challans into Purchase Return Bill.

Enter Date, Select Terms of Purchase and Supplier from whom we purchased items.

CONVERSION OF PURCHASE RETURN CHALLANS INTO PURCHASE RETURN BILL

At the end of the day, we convert all the Purchase Return Challans for the day into a Purchase Return Bill.

Go to Entries - > Purchase Return.

Click ‘New’ to create New Purchase Return.

Enter Date, select Terms of Purchase and Supplier’s Name. As we select

Supplier’s name, we get a list of all the pending Challans yet to be converted to bill.

CREDIT NOTE

Credit Note-– amount to be paid less In regular business transactions, sometimes we need to do some adjustments with customer in the course of invoice already issued. For Example we have sold 100 PC. Of Xyz Item to ABC customer for Rs. 20 Each. Some days after generating invoice, it was found that actual price of xyz item is Rs. 15. Now to indemnify the customer for the amount being overcharged in invoice, we’ll issue a credit note to the customer for Rs. 5 x 100 = Rs. 500.

Credit note is just like sale return. But its not Sale Return, In credit note entry no goods are physically returned to the supplier. Only adjustment is made for the overcharged amount. Difference between credit note and sale return is that credit note affects accounts only while sale return affects accounts as well as stock. In other words credit Note is a document which is sent by the seller to the buyer for a credit to be raised for the buyer. The seller usually issues a Credit Note for the same or lower amount than the invoice, and then repays the money to the buyer or adjusts it against a balance due from other transactions or next purchase.

A credit note contains all the items, their quantities and agreed prices for items the seller provided to the buyer, but the buyer returned or did not receive. It may be issued in the case of damaged goods, errors or allowances. In respect of the previously issued invoice, a Credit Note will reduce or eliminate the amount the buyer has to pay.

This is received if the goods are incomplete, damaged, or incorrect; customers may also receive one if they paid too much money, or if they had been overcharged. A credit note is issued in various situations to correct a mistake such as when

(1) an invoice amount is overstated

(2) correct discount rate is not applied

(3) goods spoil within guaranty period

(4) they do not meet the buyer's specifications and are returned.

Also called Credit Memo.

For eg. A seller has sold some items worth Rs. 5000 to the buyer and later realizes that he should give some discount of 9% on those items to the buyer. In that case, he issues a Credit Note of Rs. 450 to the buyer.

CREDIT NOTE REGISTER

DEBIT NOTE

Debit Note-– amount to be paid more

Debit Note is a document sent by the seller to the buyer for a debit to be raised for the buyer. The seller usually issues a debit note when he has undercharged the buyer.

Actually Debit Note can be sent by seller or buyer. A seller might also issue a debit note instead of an invoice in order to adjust upwards the amount of an invoice already issued (as if the invoice is recorded in wrong value).

Debit Note can be sent by buyer when

1. He is overcharged.

2. He returns back the goods

DEBIT NOTE REGISTER

QUICK PAYMENT

Payment means money out. A businessman makes purchases of various goods from supplier on Credit basis and need to make payment for the same or any kind of expenses incurred like Telephone, Travelling, Electricity bills etc. So, he needs to make payment entry in the software using Quick Payment option.

1) Click on Quick Payment option on the right side menu or Entries menu.

2) Select Date, Payment Mode as Cash or Bank Name (if payment is made by Cheque). Receipt No. comes automatically.

3) Select Account Name to make the payment.

4) Balance amount is also shown. Type Total Amount, Discount Amt if any.

5) Cash Amt is automatically calculated. Type remarks and click Save.

Payment is shown as below.

Great Time Saving Utility for Accounts Professionals

Finalization of Balance sheet, every account professional requires a lot of entries to be entered in order to adjust his profit. Like Shop Expenses, Traveling Exp, Vehicle Exp. Salary, Rent, etc. entering all these regular expenses in small – small amounts becomes a very tedious process for the accounts professional. It becomes more annoying when he needs to enter for multiple companies.

Just Enter the data in Excel Sheet in format given “Payment Receipt Import.xls” File 

Import the above Excel Sheet into Business ERP “Quick Payment”

Business ERP Will Import All the entries from Excel Same Excel sheet can be used for multiple companies Sometimes, a businessman wants to import receipt collection data from MS-Excel at the end of the year rather than entering data daily. To import data from MSExcel, press ALT+X.

We can make Tab Settings if we want the cursor to go to fields we want.

QUICK RECEIPT

Receipt means money in. A businessman sells goods to number of customers on Credit basis. He make receipt entry for money received from them or any kind of income like rent, interest, interest on loan etc. So, he needs to make receipt entry in the software using Quick Receipt option.

Click on Quick Receipt on the right side menu or Entries menu on the main window.

Click ‘Continue’ and ‘Save’ the entry.

Receipt is shown as below.

Great Time Saving Utility for Accounts Professionals

Finalization of Balance sheet, every account professional requires a lot of entries to be entered in order to adjust his profit. Like Shop Expenses, Traveling Exp, Vehicle Exp. Salary, Rent, etc. entering all these regular expenses in small – small amounts becomes a very tedious process for the accounts professional. It becomes more annoying when he needs to enter for multiple companies.

Just Enter the data in Excel Sheet in format given “Payment Receipt Import.xls” File

Import the above Excel Sheet into Business ERP “Quick Payment”

Business ERP Will Import All the entries from Excel Same Excel sheet can be used for multiple companies Sometimes, a businessman wants to import receipt collection data from MS-Excel at the end of the year rather than entering data daily. To import data from MSExcel, press ALT+X.

We can make Tab Settings if we want the cursor to go to fields we want.

POS (Point of Sale)

Point of sale (POS) is the time and place where a retail transaction is completed. It is the point at which a customer makes a payment to the merchant in exchange for goods or after provision of a service. At the point of sale, the merchant would prepare an invoice for the customer. After receiving payment, the merchant will also normally issue a receipt for the transaction. Usually the receipt is printed, but it is increasingly being dispensed electronically.

POS is more useful in Departmental stores or retail store where fast billing needs to be done.

Go to Entries -> POS or click on POS on right side menu of main window.

Select Date, Customer’s Name and Sale Type. Voucher No. and Bill No. comes automatically. Enter all other details like Customer’s Mobile No., all the items he has purchased. For POS entry, we’ll select either item name or barcode. Barcode is written on the item which we can enter through barcode scanner, then software will automatically select Quantity, Price, Basic Amount etc. Sometimes, there can be multiple items with same barcode but different MRP. In that case, software will show that item having same barcode but different MRP.

We can make some POS Settings also like if we want cursor to skip particular fields.

Go to Utilities -> Options

With History button, we can see all the old bills. For eg. We have issued bill to customer but he has not make payment yet so in that case, we can see history of bills to see the bill amount.

POS Register

We can see all the POS bills for a particular period in POS Register.

Go to Display -> POS Register

In POS Register window, select a specific date range and click OK.

There is a search option also. We can search bill records by any field like Mobile No., Customer Name, Bill No. etc.

How Business ERP is different from others…
Supports Predefined & Auto Generated Barcodes
In Market, both possibilities are there, some items bear predefined barcode while some items do not have any barcode. Business ERP will automatically generate barcode to items that do not have predefined barcode.
Flexible Billing Method (Using Barcode Scanner / Manual)
At the time of entry, Business ERP provides you option to select the item from its barcode or select the item from item list.
Multiple MRP Supported
In market, esp. in FMCG trade, same item comes in multiple MRP’s. For Example ‘ABC’ Item is priced at Rs. 15 in January, Rs. 20 In April. We may have stock of 15 MRP as well as 20 MRP.
At the time of entry Business ERP asks you which MRP item you would like to sell

Very Attractive & Easy Interface. With Unlimited Reports, No Need To Learn

You May Be Doing Any Business

We Support It

Quick, Fast and Effortless Implementation of

“Business ERP Software”

For

Automobile Dealers

(2 Wheelers and 4 Wheelers)



Now Maintain your Accounts, Stock with Other Important Parameters

According to our survey, all the automobile dealers maintain their stock and accounts in one software while maintain their other important data like Chassis No., Engine No., Battery No etc. in MS Excel and for billing purpose, they use local made software.

Business ERP Software Serve as a Complete Solution for Automobile Dealers / Agencies for Maintaining their stock, Accounts, Billing, Maintenance of Parameters like Engine No., chassis No., color Etc. in a very simple, effortless and integrated environment.

Automobile dealers (agencies) selling 2 Wheelers (Motorcycles, Scooters, Moped etc) or 4 wheelers (Cars, Jeeps, Tractors, Trucks, Bus etc) need to maintain additional some parameters like

 Chassis No.

 Engine No.

 Battery No.

 Key No.

 Book No.

 Model

 Color

 Temp No. etc.

Using Business ERP Software Record these parameters very easily and effortlessly.

Follow these simple steps to implement Business ERP Software.

1. Set No. of Serial numbers to input

2. Enable Serial No. Tracking in Item Master

3.When a purchase or sale transaction is made, it asks for serial no.’s equivalent to a particular item’s quantity, which can be handled either through barcode scanner or manually. Otherwise we can import list of serial no’s from excel file.

Time Saving Feature of Business ERP Software

You can also import list of serial no’s from excel file very easily

import list of serial no’s from excel file.

4. Sale: Enter Parameters manually or using Barcode

Business ERP Software automatically picks full information on the base of first parameter. E.g. Chassis No.

5. Design Ultimate, Attractive and flexible Bill format

6. Easy & Flexible search / filter on each parameter

 

Business ERP

Software Esp. for Baba Ramdev Patanjali Arogya Kendra / Chikitsalya

with Complete Financial Accounting / Stock Management / Barcode Based Billing , Label Printing, Cheque Printing, SMS Plugin and much more Very Easy to use.

Business ERP ERP

A Complete Business ERP Software that caters to every need of modern day business tycoons. Designed to help you eliminate all the complexities in business automation like organizing your Financial Accounts, Powerful Inventory Control, Label Printing, Cheque Printing, Illustrative Log Book, Window Based / DOS Based Printing, With Inventory / Without Inventory Accounting, User-definable Optional Fields in Masters and Vouchers, Export Facility for each report to MS Word, Excel, PDF, Wordpad, HTML, SMS Plugin, Unlimited Fully Configurable Invoice Formats, Multi Company management, Intelligent Outstanding Analysis. This means you will not have to spend your valuable time sweating over details of any inventory related or accounting related issue. With “Business ERP”, you need to ensure the accuracy while keying in your invoices, thereafter all documents, reports and statements will be generated automatically. Provides upto date information at your fingertips, keeping you better informed, helping you make quicker business decisions.

Financial Accounts: Maintains all books of Accounts (Day Book, Ledger, Cash Book, Log Book, Collection Sheet, Payment / Receipt Registers, Profit & Loss Account upto Balance Sheet), Bill-wise Outstanding with Due Date, Interest Calculation.

Statutory Reports: Depreciation Chart as Per Income Tax Act., Complete VAT Reports With E-Filing, Vat Registers and Summaries, Stock Summary report for Banks, C-Form, F-Form Issue Registers and receivables analysis, Bank Interest Rechecking.

Inventory: Stock Status, Inventory Register, Stock Valuation on Multiple Methods, Group Wise, Item Wise, City Wise Summaries of Sales and Purchases.

Billing : User-Configurable Invoicing, Use Plain / Pre-printed Stationery , Use Fonts, Colors, Lines & Logos , Option to Print Outer Box, Horizontal & Vertical Lines, Print on any paper size A4, Letter, Legal, Slip Size, Postcard size or your own customized size.

Unique Features

Call recorder module for service and enquiry handling, Import data from Tally and Busy, Replacement module , Schedule reminder . Fast Serial No.s tracking, 7 Days Auto Backup utility, Easy Bank Entry (No need to learn Journal and Contra entries), Profitability Analysis, Daily Analysis, Bill wise Collection Register. Print Barcode Labels. Print Customer Address Book, Partywise Discount & Rates Setting

Protective & Powerful.

Multi Company Accounting, Multiple Financial Years, Automatic Carrying of Accounts, Items and other administrative masters to next financial year, Multi User Environment, Password Protected with Configurable User Rights, Automatic 7 Days Backup Facility

Flexible

Flexible Stock Management, Flexible Pricing Structure, Multi Vat Invoicing, Option of Vat Inclusive / Exclusive Pricing, Flexible Voucher Numbering System, Flexible Price Structure, Import Accounts, Items, Purchase Invoices From Excel Sheets. Export Sales Invoice to Excel Sheet.

User Friendly Interface

  • Completely Codeless, Fully menu Driven, Shortcut Keys, Unique Methodology in every transaction,No Need to Learn
    Business ERP has been developed in the way that there is no need to learn even the ABC of Computers or Accounts. Entry Screens are like Fill in the Blanks and user has to just input the data in boxes given. Even a layman without any basic knowledge of Accounts or computers can operate it without any hassle.What’s Unique Low Cost : Economically priced service
  • Quick : Implementation time as low as 10 days
  • Robust : High-End RDBMS
  • Latest : Windows Based, compatible with Windows XP, Vista & Windows 7
  • Easy : Very EASY to use, a layman can learn to operate the software within 20 minutes
  • Successful implementation : One Day on-site training to ensure smooth implementation
  • Support : Telephonic and Online remote support available 24x7. Average solution time is 10 minutes in case of telephonic / online support
  • Option for On-Site technical support available for any emergency on paid basis only .
  • Simple : Easy Installation and maintenance (can be managed by operator, no need to appoint any technical person)

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